By-Laws of The Round Table Lodge of Oxfordshire No.9509

  1. Place and Dates of Meeting

The Lodge shall meet at the Weyland Masonic Hall, North Street, BICESTER OX26 6ND and shall hold regular meetings on the third Mondays in the months of January, March, May, September and November, at such hour as the Master shall direct.

  1. Election and Installation Meetings

The Master and Treasurer shall be elected by ballot at the regular meeting in May. The Master Elect shall be installed at the regular meeting in September.

  1. Election of Tyler

Subject to the provision of Rule 113, Book of Constitutions, the Tyler shall be elected by show of hands at the regular meeting in May.

  1. Lodge Committee

The Lodge Committee shall consist of the Master, Wardens, Past Masters of [and in] the Lodge, Treasurer, Secretary, and two other members to be elected annually by the Lodge at the regular meeting in May. This committee shall consider and report to the Lodge on all proposals for membership and on any matter specially referred to it by the Lodge.

Five members of the committee shall form a quorum.

  1. Audit Committee and Annual Accounts

The Audit Committee shall consist of two members of the Lodge who shall be elected annually by the Lodge at the regular meeting in May.  The accounts shall be made up to 31st December in each year and shall be presented to the Lodge, duly audited, at the regular meeting in March.

A copy of the accounts and of the Audit Committee’s certificate that all balances have been checked and that the accounts have been audited shall be sent to all members with the summons convening the meeting.

  1. Fees and Annual Subscription

The initiation fee shall be £20.00, the joining fee £20.00, and the re-joining fee £20.00. Such fees to be exclusive of subscription.  In addition to these fees the candidate shall pay to the Lodge such registration fees as are payable to Grand Lodge and Provincial Grand Lodge, together with any tax thereon, and the candidate shall before becoming a member, be informed of the total amount due. The annual subscription due and payable in advance on the first day of January, and exclusive of any dining fee, shall be such amount as the Lodge shall from time to time decide by resolution, after notice on the summons. The fee for members and visitors for dining fee shall be ‘at cost’.

The Secretary’s services shall be deemed equivalent to payment of subscription.

Any member whose subscription is unpaid for eight months shall be liable to be excluded from the Lodge, after due notice, in accordance with Rule 181, Book of Constitution.

  1. Admission of Candidates

The admission of candidates for initiation and joining shall be regulated by the provisions of Rules 157 to 166, Book of Constitutions. On the ballot for a candidate for initiation or joining two black balls shall exclude.

  1. Termination of Membership

Any member desirous of terminating his membership of the Lodge shall tender his resignation in writing to the Secretary or orally in open Lodge, in accordance with Rule 183, Book of Constitutions, and he shall be entitled to the certificate mentioned in Rule 175, Book of Constitutions, stating the circumstances in which he left the Lodge.  Should he at any future time wish to rejoin, he shall be subject to the rules relating to joining members.

  1. Payments from Lodge Funds

Payment of any sum exceeding £50.00, if for other than ordinary purposes, may be made only by resolution of the Lodge, of which notice has been given on the summons, except in a case of emergency, when such payment may be authorised by the Master and reported to the Lodge at the next regular meeting.

  1. Amendment of By-Laws

Except as otherwise required by Rule 141, Book of Constitutions, amendment of these By-Laws or of any of them may be made only in the following manner: –

(a)     Notice of motion in writing stating the precise amendment or amendments proposed shall be given in open Lodge at a regular meeting.

(b)     The Motion shall be set out on the summons for the next regular meeting or for an emergency meeting summoned for the purpose, and shall at such meeting be put to the Lodge.

(c)     A resolution for amendment, of which notice shall have been given as aforesaid, shall be carried if a majority of the members voting shall vote in favour of it, but it shall not be effective until approved by the Provincial Grand Master, on behalf of the Grand Master.

Should there be any objection to the introduction of a Candidate for initiation, or a Brother for joining, it is recommended that such objection be mentioned privately to the Master or Secretary who may communicate with the proposer and give him the opportunity of withdrawing his Candidate. 

N.B. The numbers of the Rules in the Book of Constitutions above are those in the 2014 re-print..

 

As amended 21st May, 2018